How To Be a Great Host

We all want to be great hosts when we throw a party! The best way to do this is to consider your event from start to finish from the perspective of your guests.

True hospitality lies in subtlety, which usually requires planning well in advance to ensure a seamless delivery. However, here are some general action steps to help you be a great host for any type of gathering!

Planning Phase…


Secure your caterer first. This ensures you will have the caterer you want on the date you want – and great caterers book up fast. Plus, many catering companies employ in-house professional planners who can help you with details well beyond the food. (At least, we do!) We can coordinate your bar, rentals, florals, floorplan, flow, itinerary, staff, entertainment, valet parking, coat check – you name it, we’ve done it!

Be sure to give your guests plenty of time to make their own arrangements to be there. Generally, guests should receive their invitations between two to six weeks in advance - and if you are planning a destination wedding, be sure to send a “save the date” invitation at least three months in advance.

As your guests arrive…

This is the moment that often sets the tone for the entire event. Arrange to make sure guests are greeted at the door. If applicable, make sure they have a place to leave their coats.

Consider offering a specialty greet drink or champagne as people arrive, and include some tray-passed and/or stationary hors d’oeuvres to be offered once they have entered if dinner doesn’t begin immediately. This helps people mingle, meet other guests, and get acquainted with their surroundings.  

During the party…


Make sure you make your guests feel welcome by circulating the room and ensuring everyone has someone to talk to.

As the host, be sure to find a way to let people know when it’s time to be seated, begin eating at the buffet, play games, or anything else you have planned for the night. If you’ve secured an event manager for your event, you can often enlist them to help you with these items as well. 

Most importantly...

People usually expect to be fed. No matter the occasion, make sure your guests have something to nibble on throughout the event with a variety of food and drink. Our menus are sure to have you covered every step of the way with passed hors d’œuvres, entrées, desserts and a coffee bar.

If that wasn’t enough or you’re looking to take some of the weight off your shoulders, give us a call.  We’d love to help you plan your next event!




Jennifer Wilson